Statutes


Constitution of the English and American Literature Association of the Republic of China in Taiwan
 
Revised on October25th, 2008;
November13th, 2008 TNS Letter No. 0970185872
Chapter 1. General Rules
Article 1.
The name of this Association shall be The English and American
Literature Association of the Republic of China in Taiwan (hereafter simply as the Association).
Article 2.
The Association is established and registered as a non-profit organization. The objective of the Association is: to promote research in English and American literature, and to facilitate domestic and international academic exchanges of English and American literature studies.
Article 3.
The organization region of the Association is within the jurisdiction of Taiwan. 
Article 4.
The address of the Association shall be located in the area where the supervising authority resides. The Association may establish local chapters with the approval of the supervising authority. The constitution of the local chapters shall be proposed by the governing board of the Association and approved by the supervising authority. The address of the Association and its chapters shall be reported to the supervising authority when it is determined or changed. 
Article 5.
The mission statements of the Association are as follows:
1. Foster cooperation projects of English and American literature research among the universities and other academic institutes in Taiwan and abroad.
2. Select or recommend representatives to attend international conferences on English and American literature and related academic activities.
3. Organize academic conferences on English and American literature and publish academic journals.
4. Engage in other relevant academic activities.
Article 5.
The supervising authority of the Association is the Ministry of the Interior. The direct supervisor is the Ministry of Education. The activities of the Association shall be instructed and supervised by the Ministry of Education.
Chapter 2. Membership
Article 7.
The qualifications of membership are as follows:
1. Individual member: Any person who is over the age of 20, introduced by two members, and who champions the causes of the Association, and meets one of the following qualifications:
(1) Currently teaching or having taught English and/or American literature in universities or colleges.
(2) Holding a master or PhD degree in English and/or American literature from universities or colleges in Taiwan or abroad.
(3) Having published specialized works on English and/or American literature with academic merits which were confirmed by a review.
2. Student member: Any university and college student who is interested in English and/or American literature and is introduced by two members of the Association.
3. Life member: Any individual member or an individual applying for membership of the Association and gaining  the approval, who pays fifteen-year annual fees in one payment  becomes a life member of the Association and enjoys the benefits of life membership.
4. Group member: Any public or private institute or group     which agrees to the Association’s objectives.
5. Honorary member: Any member who champions the causes of the Association and contributes over NT$ 200,000 to the Association will be awarded a certificate of merit and recognized as an honorary member.
6. Sponsor member: Any individual who agrees to the objectives of the Association and contributes NT$50,000 to 200,000 to the Association will be awarded a certificate of merit and recognized as a sponsor member.
Application forms should be filled out for registration, and members accepted by the governing board shall pay membership fees. 
 
Article 8.
A representative shall be appointed by each group member to exercise the rights of membership.
Members have the right to vote, elect, being elected and recall. Each member is entitled to one vote except sponsor members and student members. Members also have the following rights:
1. The priority to access the Association’s information and publications.
2. The priority to attend all kinds of academic activities organized or sponsored by the Association.
Article 9.
Members are obliged to abide by the Association’s constitution, resolutions, read and adhere to the Association’s objectives and pay the annual fees.
Those who fail to pay membership fees shall not enjoy any right. Those who fail to pay membership fees for two consecutive years shall lose membership automatically.
Article 10.
Members who violate laws, constitution, or disobey the resolutions adopted by the member assembly will be warned or suspended by the governing board.  Misbehaved members who cause serious detriments to the Association shall be expelled by the member assembly.
Article 11.
Members who lose membership or are expelled by the member assembly are removed from the Association.
Article 12.
Members can file written statements to the Association for terminating the membership.
Chapter 3. Organization and Duties
Article 13.
The utmost power of the Association shall be vested in the general assembly.
Article 14.
The Duties of the general assembly are as follows:
1.     Stipulate and amend the constitution.
2.     Elect and recall the board of directors and supervisors.
3.     Determine member’s registration fee, annual fee, operating cost, member’s donation fee, and methods of donation.
4.     Resolve annual working plans, reports, budgets and final financial statements.
5.     Remove membership.
6.     Manage the properties of the Association.
7.     Dismiss the Association.
8.     Resolve important matters related to member rights and duties of the Association.
The scope of important matters stated in item 8 shall be determined by the governing board.
Article 15.
11 directors and 3 supervisors, elected by members, constitute the governing board and supervising board respectively. 3 alternate directors and 1 alternate supervisor are elected at the same time, whose priority is determined by the number of votes. In the event that the position of director or supervisor falls vacant, the alternate undertakes the position in due order.
The current governing board may nominate directors and supervisors for the election of subsequent board members.
The election of directors and supervisors can be held by correspondence, but the same manner must not be applied consecutively. The Rules of Correspondence Election take effect once adopted by the governing board and submitted to the supervising authority for reference.
Article 16.
The duties of the governing board are as follows:
1.      Approve membership qualification.
2.      Elect and recall the President.
3.      Approve the resignation of board directors and the President.
4.      Hire and dismiss employees.
5.      Draw up annual work plans, reports, budgets and final financial statements.
6.      Perform its other duties.
Article 17.
1.      The governing board shall have one President elected by board directors. The President is in charge of supervising the Association’s internal affairs and represents the Association externally. In the event that the President is unable to perform his/her duties, one substitute from the governing board should be designated. If the President does not or cannot appoint his/her substitute, the other board directors should appoint one board director to act on behalf of the President. Any vacancy of the President shall be filled in by another election within one month.
2.      The English and American Literature Association can have one Vice President to assist the President in managing the affairs of the Association. The President nominates one candidate for Vice President from among the board directors and the appointment takes effect upon the approval of the governing board.
Article 18.
The duties of the supervising board are as follows:
1. Supervise the work and performance of the governing board.
2. Audit annual final financial statements.
3. Elect and recall the standing supervisors.
4. Approve resignation of board supervisors and standing supervisors.
5. Perform other supervising duties.
Article 19.
The supervising board shall have one chief supervisor elected by board supervisors. The chief supervisor supervises the daily operation and presides over the supervising board. 
In the event that the chief supervisor cannot performhis/ her duties, one board supervisor should be appointed as his/ her substitute. In the event that the chief supervisor does not or cannot appoint his/her substitute, board supervisors should appoint one board supervisor as the substitute chief supervisor. Any vacancy of the chief supervisor shall be filled in by another election within one month.
Article 20.
Board directors and supervisors are both honorary positions without pay. Term of service is two years and if reelected, the board director or supervisor is allowed to serve the subsequent term only once.
Article 21.
In the event of one of the following situations, the board director or supervisor should be dismissed immediately:
1. Being disqualified from membership.
2.  Resigning from the position and is approved by the governing board or the supervising board. 
3. Being recalled or removed from position.
4. Being suspended for longer than half of the term of service.
Article 22.
The Association places one secretary general to manage the Association’s affairs under the President’s order. Several staff can be hired after being nominated by the President and approved by the governing board. The name list of staff shall be reported to the supervising authority for reference. However, the dismissal of secretary general shall be reported to supervising authority for reference. Elected board members cannot serve as paid employee of the Association. The duties and office structure of the staff shall be stipulated by the governing board.
Article 23.
The Association can establish various committees, groups and other internal operative organizations. The guidelines for the above-mentioned organizations shall be stipulated by the governing board. The organizational structure and change shall be implemented after being reported to the supervising authority for reference.
Article 24.
The Association can have one honorary President and several honorary board directors as well as advisors. Their term of office is the same as that of the board directors and supervisors.
Chapter 4. Meetings
Article 25.
The general assembly is divided into regular meetings and unscheduled meetings, both convened by the President. Except for emergent meetings, members shall be notified in written form 15 days prior to regular meetings.
Regular meetings shall be convened once every year. Unscheduled meeting shall be convened when governing board deems necessary, or upon request by more than one fifth of the total members, or upon the request of the supervising board.
Article 26.
In the event that a member cannot attend the general assembly in person, the member can entrust another member with written documents to attend the assembly by proxy. Each member can only represent one member by proxy. 
Article 27.
The adoption of the resolutions of the general assembly requires the presence of more than half the total number of members and approved by the majority of the members present. The stipulation and amendments of the articles, expelling of members, recall of board directors and supervisors, management of properties, dissolution of the Association and other important matters concerning membership rights and obligations can only be adopted with the consent of more than two thirds of the members present. After the Association is registered as a legal entity, the amendments of articles require more than three fourths of the attending members’ approval or written agreement by more than two thirds of the total members.
Article 28.
The meeting of the governing board and the supervising board shall be convened at least once every six months. Joint meetings and emergent meetings shall be convened if necessary. Except for emergent meetings, the board members shall be notified in written form seven days prior to the meeting. Adoption of resolutions of the meetings requires more than half of the board directors or supervisors’ presence and approval from the majority of the board members present.
Article 29.
Board directors shall attend the governing board meetings, while board supervisors shall attend the supervising board meetings. No proxy is allowed. In the event that any board director or supervisor is absent twice from meetings with no sound reason, the absence is deemed as tantamount to resignation.
Chapter 5. Funds and Accounting
Article 30.
The funds of the Association come from the following sources:
1.        Membership registration fee: NT$1,000 for individual and student member, NT$5,000 for group member. Payment should be made upon registration.
2.        Annual membership fee: NT$2,000 for individual member, NT$10,000 for group member, NT$1,000 for student member.
3.        Operation budget.
4.        Member’s donation.
5.        Income from trusts.
6.        Funds and interests.
7.        Other income.
Article 31.
The fiscal year of the Association is based on the academic year, starting from August 1st to July 31st next year.
Article 32.
Two months prior to the beginning of the fiscal year, the governing board should prepare annual work plans, budget for income and expenditure, and statement of employee’s salary to be submitted to general assembly for approval and reported to the supervising authority for review before the next fiscal year. In the event that the general assembly fails to be held in time, approval by the joint meeting of the governing board andthe supervising board is required before the general assembly is convened. Within two months after the end of the fiscal year, the governing board should prepare the annual work reports, final statements of income and expenditure, cash flow sheets, balance sheets, asset catalogs and statement of receipts and payments of the fund to be audited by the supervising board which should provide an audit report for the governing board and the general assembly to be adopted. The report shall be submitted to the supervising authority for reference by the end of October. In the event that a general assembly fails to be held in time, reports to the supervising authority should be submitted before next general assembly convenes.
Article 33.
Once the Association is dissolved, the remaining properties should be transferred to the local self-governing body or to the specific organizations designated by the supervising authority.
Chapter 6. Appendix
Article 34.
All matters not included in the constitution shall comply with relevant laws and regulations. 
Article 35.
The articles herein shall take effect after being approved by the general assembly and reported to the supervising authority. The same procedure applies to amendments.
Article 36.
The articles herein have been approved by the first general assembly convened on 19th of October, 1995 and submitted to the Ministry of the Interior for review on 27th of December, 1995. TNS Letter No. 8434313.